The main objective of School management ERP is to ease the hassles in operation and administration while also enhancing the efficiency, productivity, and effectiveness of the ecosystem. They boost the tech-savvy image of the school and also serve as an important tool of communication between teachers, students, and parents. Such software can be tailor made to suit the customized demands of different schools. Listed below are the essential features of a perfect school ERP software.
Automate all operations :
The main purpose of the School ERP software should be to automate every operation of the school. From admissions, maintaining attendance, creating and maintaining examination schedules, managing hostels, canteens, after-school services, inventories, etc. to managing the library, vehicles, etc. every operation of the school should be digitalized.
ERP software should digitize every activity that involves paperwork. By doing this, record maintenance becomes very easy and hassle-free. Digital records can be accessed anytime from any location and are more secure than physical records. Digital records are stored in cloud servers and can be stored safely for indefinite period of time, unlike physical records that can be destroyed.
Generate instant reports:
ERP software should have the capability to update dynamically with changes in data .Generate instant reports on students-attendance, activities, performance metrics, mark sheets, payment of fees, mode of transport, etc…
For teachers and staffs– attendance, payrolls, credit staff salaries with integrated payment gateways, teaching plan, appraisals, etc…
For management– movement and maintenance of vehicles, accounting reports and financial transactions, admission status, website enquiries, alumni records etc…
Enable parent-teacher communication:
In the conventional mode of administration, enabling communication between parents and teachers is complicated. The school management ERP software should bridge the communication gap effectively and enable online interactions. This can happen even without requiring the parents to visit the institution in person. The software should let parents register their complaints, upload various reports and establish a direct connection through the direct modules.
Effective Staff management:
School ERP software can manage staff just like it can enable easy management of students. From providing quick and simple staff enrollments, maintaining their attendance to crediting their salaries on-time, ERP software automates the whole process of Staff management.
Efficient management of accounts:
The software should have a set up to determine fees automatically based on student categories, the inclusion of transport & hostel fees, generation of pending fees reports, reminders to defaulters, expense management, etc. It should completely digitize the accounts operations and management of finance.
Automated Record Manager:
Keeping records of student enrolment, lesson plans, and other activities in an educational institute is quite crucial for the administration. But, filing them manually in the spreadsheets is hectic and at the same increases the chance of data-entry errors.
Usage of right ERP software for education institutes enable the administrators to automatize admission process. It records student information, document collection, fees payments, and other important data at a single place. Thus, eliminates manual intervention to search files and provides users with immediate access to these records.
Asset and Inventory Tracker:
Schools have a vast amount of inventory including computers, textbooks, desks, projectors, and other materials that require effective monitoring. Inadequate management of these school assets makes them suffer improper allocation and void maintenance. Further, it can also lead to overstock or stock-outs.
Robust school management ERP systems facilities administrators to keep track of every asset, which was a quixotic task earlier.
Today’s complex industrial environments need a fast-paced software that can justify the challenges educational institutes have.
Effective Task Scheduler:
Extracurricular activities are becoming an important part of academic plans. Including them in the courses need effective scheduling so that lessons could be planned with a goal to impart true active learning in students.
School ERP software helps the teachers to attain a balanced approach in scheduling study tasks along with extracurricular activities. Moreover, pre-planned schedules also ensure every activity is performed effectively within the specified time boundary.
Integrated Student Information Portal:
Next-gen school management software features integrated student portal as an essential gateway through which students can access information regarding their course, results, fees payment, and other announcements easily and in a timely fashion.
The success of any software largely depends on how effortlessly the end-users can handle it. This is not different for school management applications. Complicated systems make it hard for teachers, staffs or administrators to attain comfortability quotient in working with them.
Furthermore, using such systems also consume more time and instead of improving the workflow, they create problems that hinder operational efficiencies of educational institutions. An ideal school management ERP system is designed for all users, irrespective of their levels of computer proficiency.
Scalable & Flexible Software:
Every year a huge amount of information is added to a school management system, which emerges the need to increase the storage capacity. Changing the software can serve the purpose, but it is both expensive and time-consuming. Hence, your school management ERP needs to be scalable so that it can support the requirements of your institutions. The capability to backing a constant upgrade provides ample room for the growing volume of data every succeeding year.
Remote Access Capabilities
When schools function in multiple locations, often requires the flexible management system that can be accessed remotely. So, it is important to consider this feature when choosing a software solution. Cloud-based ERP applications allow staffs, teachers, and even students to access relevant information at the click of a button, from any device having an internet connection. Centralized school management solution can be accessed from anywhere in the world to maintain efficiency and accuracy institutions’ operations.
Secured System with Data Backup and Recover
Losing school administration data due to system malfunction can wreak havoc on all operations functioning within the campus. Therefore, considering backup and recovery features while selecting an educational ERP software is primo.
Besides, the right school management software also provides extensive data security to every information stored in them. This secured systems allow access only to the authorized users and helps educational institutions protect data from unwanted intrusions or theft.
All-in-all ideal school management ERP systems are designed to let you experience the hassle-free way to manage your educational institutes. We build industry-efficient ERP software with a variety of cutting-edge features and integrated modules to improve the overall administration of your schools.